Jobs

2018 CIVIC FELLOWSHIP PROGRAM COORDINATOR

ILF is current seeking to hire a summer Program Coordinator. Responsibilities include (and not limited to) the following:

  1. Engagement
    • Promoting the ILF Civic Fellowship Program
    • Developing/revising the Fellowship program book
    • Communicating with candidates, answering to their questions under the supervision of the Fellowship Committee about the program
    • Coordinating and managing a large class of undergraduate fellows (31 students)
    • Liaising with federal agencies regarding internship selection and onboarding
    • Planning and executing inter- and intra-organizational events for the Foundation and fellows with partner organizations (weekly seminar, intensive leadership training and workshops, social events/gatherings, conference and gala)
    • Attending professional events on behalf of the Foundation’s leadership and Program Director
    • Providing mentorship to the fellows
    • Administrative tasks and office operations
    • Other responsibilities as assigned
  2. Event Coordination
    • Assist in coordinating details of career fair, vendors, and participants
    • Coordinate and monitor event timelines and ensure deadlines are met.
    • Initiates, coordinates and/or participates in all efforts to publicize event.
    • Assist with designing and disseminating promotional materials.
    • Send out invitations and manage RSVP list, manage correspondence.
    • Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.
    • Keep inventory of backdrops, projectors, computers, and other display materials.
  3.  Communications
    • Developing bi-weekly/monthly email newsletters using MailChimp
    • Managing all communications between Fellows and ILF staff, as appropriate
    • Contributing to content posted on social media channels
  4. Place of Work
    • ILF DC Headquarters: The Ronald Reagan Building & International Trade Center,1300 Pennsylvania Avenue NW #700*
      Washington DC 20004
      *Office space will be located on the 5th floor of the RRB & ITC at AMESON
  5. Work Hours & Equipment
    • 40 hours per week, tailored based on weekly event schedule/needs
    • Beginning June 3 until the end of the Fellowship, the Coordinator is expected to attend and manage all Fellowship related events, with the guidance of the Program Director. Only on exceptional cases will absences be approved – please communicate on a timely basis with Program Director.
    • From July 13 to July 20, 2016: please be available whenever our team needs you. Beginning two days before our national gala, we will work beyond typical hours in order to execute a smooth vent. Time/hours will be made up the week after Gala.
    • Equipment: Coordinator agrees to utilize personal laptop. ILF will provide workstation, wi-fi, flash drives, and printing options, with one shared desktop computer.
  6.  Payment:
    1. ILF will provide compensation on a 1099 basis in the form of $1500 USD by end of Fellowship Program.
    2. Metro transit stipend will be provided at the beginning of the summer.
    3. ILF is an at-will employer.

If interested please send resume and cover to ilf@ileader.org

Intern with ILF 

ILF interns and volunteers

 

TIMELINE 

      Applications are processed on a rolling basis. Interns would begin immediately.

PLACE OF WORK

      The Ronald Reagan Building & International Trade Center1300 Pennsylvania Avenue NW Suite 700 Washington DC 20004

COMMITMENT

15- 30 hours per week  (depending on your schedule and our specific needs)

40 hours per week from June 1 to August 31. However, work schedules may vary. During each summer, ILF has many evening and weekend events.

Gala Week from July 10 to July 20: Scheduling will be unconventional and availability will be expected upon request.

ROLES AND RESPONSIBILITIES

Administrative/Secretarial Support:

Assist in general office operations  – buy and organize office supplies; answer phone calls; assist meetings; take notes of meetings; welcome/escort guests; manage office supplies; manage ILF’s press and business card directories; reserve conference rooms; coordinate with office receptionists; order catering service; copy and print documents; receive and send out mails and packages; manage technical issues of office computers, printers, scanners, and other tech supplies; create, pack, and mail hudreds of donor gift; and more. 

Program Coordination: 

Directly assist Executive Director, Program Director and coordinators to implement ILF’s civic fellowship program, leadership training and workshops, and other          internship/scholarship programs. Coordinate with external partners for the programs and manage program schedules and logistics .

Writing/Translation/Design:

Interns will create, write, and edit formal letters, press releases, newsletters, and/or ILF alumni, program books, flyers, brochures, posters, content for the Company’s website, and other publications.

Social Media & Web Management: 

Interns will take a responsibility of developing the ILF website, writing posts, and managing social media outreach (Facebook, LinkedIn, Instagram, and Twitter).

Event Management (for ILF Annual Conference & Gala and ILF local Advisory Board/Alumni events):

Write and print ILF Annual Conference & Gala books, working with printing companies

Reserve a venue, take a tour of the venue in advance, set up the venue with ILF logos, marketing materials, and program books

Manage RSVP lists, create name tags and table numbers/names

Manage a registration desk and slides and AV equipment during each event, welcome and escort guests

Interns will be encouraged to attend Company official events and meetings and be involved in networking

Additional service or amendments to the services described above may be agreed.

QUALIFICATIONS

Current sophomore, junior, or senior student in college – we do not accept high school students.

Must be able to commute to the ILF DC office (Metro Center Station area).

Must have a valid driver’s license.

Must speak and write English fluently. Additional language skills (Chinese) preferred.

Be an excellent writer/editor and have experiences in editing formal letters, press releases, newsletters, policy papers, and/or speech notes.

Design skills (Adobe Illustrator, Microsoft Publisher, Photoshop) and web skills (WordPress, New Media platforms, Google Docs, Mailchimp) are highly desired.

Interests in Asian American and Pacific Islander communities, public policy, government relations, public relations, and/or non-profit.

Prior experience in event management and logistics (i.e. catering, set-up rooms and A/V equipment, order banners and signs, welcoming guests) and office management.

RESUME TO ILF@ILEADER.ORG